** Please visit our new Cloud Retailer Help Desk https://helpdesk.cloudretailer.com/ This specific article can be found here ** Step 1: Use the POS correctly There are a few things at the POS that need to be nailed down prior to keeping an inventory;
Step 2: Create and receive purchase orders in the system
Once you’re fully using purchase orders and properly making use of the POS, you’re ready to do a
physical inventory count. You can at this point either do a full physical inventory count and have your
store fully inventoried, OR you can start doing cycle counts.
Once you’ve completed this step, your quantity on hand should be 100% real-time (as you sell things
quantities will change). You can now use reorder points to have the system automatically suggest a
reorder and you will know your current inventory value (see Manager > Reports > Item > Item Value List
report).
See the physical inventory count section of this document for additional details. Step 4: Cycle counts Doing a physical inventory of your entire store is optimal, though many times it is not practical. In a lot of
cases, there is too much product to count in a single session. Many customers utilize cycle counts instead.
A cycle count is where you conduct a physical inventory on a section of your store at a time. It’s
important to note that if you’re going to count all of your wine, you must count what is on the floor, on
displays, and in the backroom for that product type. So – instead of doing a complete inventory twice a year to make it more manageable you might do a cycle
count once every other month and do 1/3 of your store each time (counting 1/3 of your store 6 times a
year is the same as counting it twice– 1/3 * 6 = 2 OR 2 * 1 = 2) Tip: Inventory spot checks You can also conduct spot checks on products – if you run into a product that shows a different amount
in RMS than is in your store, we recommend that you go into the properties of the product and change the
quantity on hand. You should set up a special reason code that tracks these kinds of changes for record
keeping purposes. We also recommend that you limit access to the quantity on hand field to only a few
users. One of the great things about Cloud Retailer is the paper trail it leaves when the quantity on hand changes. If you
ever look at a quantity on hand and wonder why it’s showing the quantity that it’s showing, you can run a
report and it will tell you exactly why. An item movement report is one example of how to access this
information. To do this go to Cloud Retailer Back Office > Products > go to the properties of the product in question > click on the quantity on hand. Filter by the specific store in question - once done you'll be seeing a complete history of every activity that has affected this product's quantity on hand. You will know WHY the quantity on hand of a product is what it is. You will see when it was received on a
purchase order, transferred out, sold, manually adjusted by an employee, etc. Very valuable information |
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