To enter an invoice from a vendor
Status Definitions
Notes about purchase orders Fixing a PO where there was a mistake Once a purchase order has been marked as "received" it is read-only. If you made a mistake on the order and you need to fix it, you can change its status to "Inventory not received" provided you have permission to do so. Once you do, save it and then you'll be able to edit the PO (quantities and costs), once fixed change it's status back to received. All costing and quantities will be retroactively fixed. Please note that any reporting you did on sales and cost of goods sold, etc will be impacted. With Cloud Retailer, it's very simple to correct a mistake that's impossible to fix in most systems. Purchase order "Entry time" If you forgot or it was too busy you can enter a PO and backdate it to a time in the past. If you set the entry time to last week (as an example), The costing and inventory levels will true themselves based on the PO being received as of that date/time. The product text box/searching for products The text box for searching for products is very flexible. You can start typing a description to find an item, or you can type a product code, an alternate product code, or if you've selected a supplier you can find it by the supplier part number. Additionally, if you have a barcode scanner you could scan a UPC or supplier part number as well. How to add shipping costs To track shipping costs with purchase orders you need to create a Not Contributing to Sales item called shipping (if one does not exist) and add that the PO with its cost. Cloud Retailer does not currently apply shipping costs to the costs of the products on the PO (landed cost). What if you want to create an order for a vendor and place it with them without receiving the product? No problem. Simply leave the status flag to "Inventory not received" until you're ready. How do you track the product you ordered independently from the quantity that was received? That is possible with the Advanced Purchase Order functionality. You can use it to create orders for one or more locations, view data analytics on products to help make purchasing decisions, etc. You input the quantity you desire to purchase and it will create purchase orders from that data. When you receive the PO it can be compared back to the original order to determine differences. The Advanced Purchase Order tool is a topic in itself and has some other training materials that go along with it. Why can't I add a "non-inventory" item to a PO? A non inventory item is an item that is not typically ordered from a supplier. An alternative to using this item type for an item that is ordered from a supplier would be to set it to the type of "Not contributing to sales". |
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